[PnP-Focus] RE: Procurement Manual

Dear Mr. Sheikh Mohsin Ali,

It is always a pleasure to see your practical approach.

In this particular case, I have at least two clarifications to seek:

1. When the Stores initiates material requisition, who will ensure
compliance of re-order level for which every company will have internal
guidelines? Is it at Stores level itself or at the approving authority
end at the next level?

2. Is it selection of appropriate vendor (Or VENDORS) / Supplier
(OrSuppliers)? If comparison of prices is to be made, then quotattion
will have to be obtained from more than one vendor / supplier in the
approved list, isn't it?

Thanks and regards,

V. K. Naageswaran



Dear Mr. Chetan,

Thank you for your query. I will provide u the guide line in preparing a
procurement manual as follows:

Purpose : To......Procurement process.

Scope : Procurement, Store, QC, Etc.......

Related Personnel: Procurement Manager, Executive, QC Manager, Etc.

Procedure : ( Procurement +  QC + Store) (Clause reference 7.4)

Step 1: Always start with the starting point of the Procurement
Department. (Which document starts the process, Typically the Store
Requisition starts the process.......then what happens..... Seeking
approval.........., then select the appropriate vendor, or supplier from
a approved vendor list........, then comparison of prices, quality as
per reqiurement, then finally placing the work order or purchase order.

Step 2 : Then write about the Supplier selection procedure........
(Actually what u follow)

Step 3 : Write about the QC responsibility about the Incoming materials
or goods.

Step 4 : Write about the Rejection / change of non confirming purchases
procedure & personnel involved.

Step 5 : Also write something about re-evaluation process of supplier at
the end of the one year.

Any information deemed to be included at ur end.

That's it...... U have established ur Procurement process as per the ISO
Requirement.

Thanks & Regards

Sheikh Mohsin Ali
Dhaka- Bangladesh
Cell : +880189239854


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